We are looking for an enthusiastic and highly motivated individual, initially to cover the Visitor Reception and provide administration support for the school. This will initially be a temporary post until the end of the summer term however we are always seeking new talent and would be actively looking to retain a high-quality candidate and develop their career at the Salterns Academy Trust. Exceptional people skills, attention to detail, a solution focussed approach, high levels of initiative, flexibility, the ability to multitask and work under pressure, whilst maintaining confidentiality are all essential qualities for this role.

Excellent IT skills and previous experience in a reception environment is desirable but not essential as full training will be provided throughout a supportive induction process. You will be joining a well established and vibrant team; therefore, a good sense of humour is a must!

The Salterns Academy Trust exists to serve the community of Portsmouth. We run three successful and fast-growing schools in the city, providing the opportunities for over 3500 young people to be the very best that they can be across both primary and secondary phases. Admiral Lord Nelson School, Trafalgar School and Mayfield School have a combined student roll of over 3500 students.

Admiral Lord Nelson School has a national reputation for being a truly inclusive school with excellent standards and principled curriculum design, we have a deep-rooted and longstanding commitment to being a UNICEF Rights Respecting School This is a genuinely exciting school to be part of, morally driven by our core values of Inclusivity, Wellbeing and High Expectations.

The Salterns Academy Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring checks along with other relevant employment checks.

If you are interested in joining our amazing team of staff, we would love to hear from you. Informal visits from those who are interested in finding out more about the role are welcomed. 

To apply please complete the application form that can be found on the school website www.alns.co.uk by midday on Friday 18th April 2025. Candidates should send their completed application to recruitment@alns.co.uk

Key Purposes:

• To provide full administration, support, and assistance across the school; dealing with all matters in a confidential and professional manner in liaison with the Deputy Administration and Human Resources Manager.

Accountabilities:

• Provide Reception duties by:
  • Manning the switchboard, taking accurate messages and passing information promptly to staff.
  • Manning the switchboard, taking accurate messages and passing information promptly to staff.
  • Receive, sort, and distribute daily mail/deliveries.- Efficient distribution of messages/mail through the school systems at regular intervals during the day.
  • Greet and welcome guests as soon as they arrive at the office ensuring they adhere to the school’s safeguarding policy.
  • Deal with student and staff enquiries providing advice as necessary in line with school protocol.
  • Use the two-way radio system as required.
  • Take bookings for the Meeting Room.
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. brochures)
  • Provide secretarial, clerical and word processing support always ensuring accuracy and confidentiality.
  • Establish and maintain positive and professional relationships with students and staff.
• Produce accurate and timely school correspondence adhering to the school’s format and procedures:
  • Proof reading by appointed members of the Senior Leadership Team.
  • Proof reading by appointed members of the Senior Leadership Team.
  • Changes made and signature obtained.
  • Arranging printing and distribution.
  • Maintaining accurate correspondence records.
  • Update the website.
• Support and cover the Reprographics area.
• Support the team when required in all areas.
• To promote restorative practice at every opportunity, in meetings and communications, with parents, students and colleagues, to maintain the strong, inclusive ethos of the school.
• Participate in Professional Learning (including INSET and twilight INSET sessions) and Performance Management, contributing to the identification of own self development needs.
• To participate professionally in own line management meetings.
• To contribute to the Personal Development curriculum of our young people. 
• To promote students’ wellbeing by undertaking supervision of students during breaktimes as timetabled on a daily basis.
• To support in the supervision of student transitions, between lessons, during the school day under the direction of Line Manager/Senior Leader
• To establish and maintain positive, professional relationships with students and staff.
• To take responsibility for your own wellbeing.
• At the discretion of the Headteacher, to undertake other activities from time to time agreed to be consistent with the nature of the job description.

Download job description (.docx)